Before places go live:

Below you can read information about our 2023 booking procedure which will give you an idea about how to prepare for applying next time.

When & where can I book?

Tuesday 1st November 2022 at 12 Noon GMT – be quick places will go quickly.

You can book online only there are no telephone bookings or email bookings. Make sure you have a good broadband connection as we will not be able to book places for you. Book via our Book a Place page.

Before this you will not be able to add anything to your basket and you will see the below screen.

What are the prices for the Excavations?

Excavate Only: £200

Two weeks Mon-Fri on the excavations and current years excavation T-shirt.

Excavate & Stay – Single Room: £1000 |Double/Twin Room £1700

Two weeks Mon – Fri on the excavations, current years Excavation T-shirt and 12 night stay in our onsite accommodation Sunday to Friday with optional extra night on the final Friday if needed. Self-catered accommodation.

When can I excavate?

Excavations run from Monday 3rd April to Friday 29th September. You can sign up for a period of two weeks and no less as this gives you the opportunity to learn skills and put them into practice. You can see the dates for 2023 Excavations on our Book a Place page.

 

How do I Book?

Here is a handy video to watch that takes you through the full booking process.



Once you have added your tickets to your basket, they are reserved for 10 minutes so you have plenty of time to check out and make sure your details are correct, so we are able to contact you.

Please make sure you have booked for the correct date and the correct ticket type as you will not be able to transfer to a different period or change from an accommodated place to one without accommodation. There is an admin fee of £25 for cancellation on all of our Excavation tickets.

Do I need to be a Friend of Vindolanda to Book?

No, you do not need to be a Friend to book your ticket. We do require all of our excavators to be a Friend when they arrive on site. This is so you can visit both of our sites when you are here excavating with us, enjoy the Friend's of Vindolanda discount in the shop and so that you can receive the annual round up of the excavations and Trust news, but you may purchase this at a later date.

 

What is involved in excavating?

How old do I need to be? 16 with a responsible adult or 18 and over.

How fit do I need to be? What happens on the excavations? What to bring? Visit our What's involved when Excavating? page to find out the answer to these questions.

 

On the Day:

What if I can’t see any spaces available?

If you cannot see the date you want highlighted, or any highlighted dates on the calendar, this means we have sold out of our places. You may want to keep checking back as people may have places in their baskets that they do not buy which will return for sale.

 

How do I find out about cancellations?

We will announce any cancellations on our Facebook page which you can find by searching for the Vindolanda Trust then follow us. If you’d like to get notifications when we make a post, please edit your notification settings for our page.

How much will I have to pay on the day?

Excavation Only places will pay the full amount of their ticket at £200 per person with a maximum of 2 per person. Excavate & Stay Single or Twin/Double Room places will pay a deposit of £550. They will receive an email with links to pay the rest of their statement.

 

I have booked the wrong ticket/want to change my ticket?

You are not able to transfer your ticket or edit your ticket once it has been bought. You may cancel your ticket and receive a refund minus our admin fee of £25 if you can no longer commit to the ticket you have purchased.

 

It isn't accepting my card?

We accept payments the following payment methods:

Please make sure that you have checked the details you are putting in are correct. If the 10 minute time limit has passed you may not have anything in your basket to pay for and that might be the problem.

 

I have not received a confirmation email – have I got my place?

You will have seen a confirmation screen at the end of the booking process if you saw that you have booked your place. Have you checked your Junk or Spam mail folders for the emails? If you still can’t find it you can call or email us and we can check the system for your booking and resend confirmation.

I have not been successful can I be put on a waiting list?

We will announce any cancellations via our social media and they will be available to book on a first come first serve basis.

I have been successful what now?

All Excavation volunteers

You will receive an email within the next 7 days containing useful information and a link to the Volunteer Form. This form gives us the details we need from you, from your emergency contacts to your excavation T-shirt size. It is very important that you fill out this form when you get the email. If 7 days have passed and you haven't received your email please do get in touch with us to check we have the correct contact details for you.

If you are not a Friend of Vindolanda you should become one before you arrive on site to excavate. This will give you access to both of our sites for a year, a discount in the shop, an invite to Friends Day and our annual Friends of Vindolanda round up of the excavations and the year at the Trust.

We will be in touch with each period of volunteers closer to their arrival on site with useful information.

Excavate & Stay volunteers

For those volunteers who are staying in our onsite accommodation, the Hedley Centre, it is important that you fill-in the volunteer form as above. When you booked you will have paid a deposit for your place and accommodation, there are final payments to make, you can find the details and links to pay on your E-Ticket that you received when you booked.