Excavation Terms and Conditions

EXCAVATOR'S CODE OF CONDUCT

Excavators will behave responsibly at all times and will not do anything that will bring the Vindolanda Trust into disrepute. Excavators will turn up to excavate fit and able to undertake the tasks specified.

Volunteers will agree to abide by the Vindolanda Trust Social Media policy.

CANCELLATION POLICY

Excavation Cancellation Policy

If you cancel more than 8 weeks before you are due to excavate your will receive 50% refund of your excavation fees. This does not include any merchandise which you have purchased which will be sent to you in the post or your friends membership which will remain valid for the year. If you cancel less than 8 weeks before you come to excavate you receive no refund.

Hedley Centre Cancellation Policy

Cancellation/alteration charges will apply, regardless of the cause, as follows:
  • More than 12 weeks before arrival: non-refundable deposit (25%)
  • 12 to 8 weeks before arrival: full deposit (50%)
  • Less than 8 weeks before arrival: 100% of the cost of accommodation.

HEALTH AND SAFETY POLICY

Health and Safety is a primary concern on any excavation and we take this matter very seriously at Vindolanda. All volunteers will be asked to read the excavation Health and Safety Policy, and agree to abide by its rules. The archaeologists hold the right to dismiss any volunteer from the excavations if it is believed that this person is behaving in a manner that might compromise the Vindolanda Trust's Health and Safety Policy for the excavations. Hard hats and other safety equipment will be issued to all volunteers when deemed appropriate by the health and safety officer for the excavations. Failure to wear this equipment may also result in dismissal from the excavations.

All excavators should take out travel insurance, as they would when booking any holiday. This is advisable due to the physical nature of the work done while on site.

Excavators should be physically fit enough to join the excavations and undertake activities including trowelling, emptying a fully loaded wheelbarrow, using a mattock, shovelling and carrying buckets full of soil. Excavators must also be able to take part in all planned activities such as a 3-7 mile history walk.

Excavators must declare any medical conditions or disabilities which would affect their ability to undertake the physical elements of excavating. The Trust reserves the right to ask for a Doctors’ note declaring that excavators are fit to excavate. If the Vindolanda Trust require additional information to support a booking, places will be held until we are satisfied that you are fit enough. It the Trust is not satisfied fees will be refunded.

Photographic and Filming Consent

Photographs of the excavations in progress are frequently taken throughout the excavation season, for publicity and publications. By submitting your application to join the excavations you give The Vindolanda Trust permission to use your image (while working as part of the excavation team), to promote the work of the Vindolanda Trust or in publications which mention the Vindolanda Trust.

The Vindolanda Trust produces a video blog and we also occasionally have external TV and Film crews filming on site. By submitting your application to join the excavations you give The Vindolanda Trust permission to use your image (while working as part of the excavation team), to promote the work of the Vindolanda Trust or in films, TV programmes or videos which mention the Vindolanda Trust.

Please contact us if you would like to discuss this further or if you have a reason why you are not able to be photographed or filmed.
Volunteers agree to refrain from posting any photographs from the excavations, in particular those of recent finds, on Social Media platforms without prior consent from the Director of Excavations or the Communications Manager.
       

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